Responsible collecting guide

How to Write an Artifact Condition Report

Dimensions, weight, materials, cracks, losses, repairs, deposits and stability.

Ancient artifacts are not ordinary secondhand goods. Their archaeological context, lawful movement, ownership history and physical stability can be more important than immediate market appeal.

1. Use neutral language

Use neutral language should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

2. Separate original and restored

Separate original and restored should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

3. Record active change

Record active change should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

4. Date photographs

Date photographs should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

Due-diligence rule: Authenticity does not prove legal title, and a negative stolen-object search does not prove lawful export.

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