Responsible collecting guide

How to Document Artifact Provenance

Names, dates, invoices, catalogs, photographs, labels and publications.

Ancient artifacts are not ordinary secondhand goods. Their archaeological context, lawful movement, ownership history and physical stability can be more important than immediate market appeal.

1. Assign an object ID

Assign an object ID should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

2. Photograph every side

Photograph every side should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

3. Scan old papers

Scan old papers should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

4. Record owners and locations

Record owners and locations should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

5. Preserve labels

Preserve labels should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

6. Back up records

Back up records should be documented against the exact physical object, likely source jurisdiction, ownership timeline and conservation condition. Record uncertainty rather than replacing it with a confident market phrase.

Due-diligence rule: Authenticity does not prove legal title, and a negative stolen-object search does not prove lawful export.

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